Monday, March 10, 2014

Hoover Institution Archives: East Asia Collections Project Archivist

 (Two year Fixed-Term)

The Hoover Institution Archives is seeking a motivated, enthusiastic archivist with language skills in Chinese and/or Japanese to work on the arrangement and description of collections related to twentieth century East Asian history.  This position will be a full-time fixed-term appointment for a period of two years.

Duties and Responsibilities

•    Coordinate the arrangement, appraisal, and description of large, complex archival collections according to professional standards and current archival procedures. Analyze problems and recommend solutions, displaying a high degree of initiative, originality, and judgment in applying archival principles and procedures to complex and unique collections.
•    Participate in the formulation and implementation of project planning, management, and work flow; determine project goals and schedules; and survey archival holdings to identify materials in need of additional attention. Assist with the development of procedures and the establishment of work flows to address the backlog of unprocessed collections in Chinese and/or Japanese.
•    Search local and national databases for background information on individuals and archival materials in Chinese and/or Japanese. Prepare original collection description including abstracts, finding aids, metadata, EAD encoding, and other descriptive tools.
•    Conduct preservation assessments to determine appropriate preservation treatments and archival storage decisions, and provide high-level, in-depth reference and research assistance.
•    Provide high-level, in-depth reference and research assistance in multiple languages during daily shifts at the Archives public service desk and remotely by phone, email, or social media.
•    Collect and maintain statistics, reports, and other metrics to improve processing, preservation, and reference functions.


•    M.L.S. from an A.L.A.-accredited library school or M.A. with an archival concentration, archival management certificate, or related subject specialty, or equivalent degree
•    Reading and writing knowledge in English as well as Chinese and/or Japanese
•    Ability to read traditional Chinese characters
•    Demonstrated ability to organize and prioritize work, acting with initiative, good judgment, and problem solving skills.
•    Established understanding of archival collections, principles of arrangement and description, and primary source research
•    Excellent interpersonal skills, flexibility, and the ability to work in a team as well as independently
•    Advanced subject knowledge of the history of East Asia and a comprehensive understanding of the research use of primary sources
•    Strong project management skills with the ability to use considerable judgment and initiative
•    Demonstrated high level of productivity
•    Technical skills with databases, spreadsheets, office software and other applications
•    Experience using MARC format and Encoded Archival Description (EAD)
•    Ability to lift 40 pound boxes and push fully loaded book trucks

: Library
: Hoover Institution
Department URL:
: Full-time
Job Grade: 3P1

Thu Phương Lisa H. Nguyễn 阮秋芳
Hoover Institution Library and Archives | Stanford University
Email:  Phone: 650.723.2050
Twitter: @hooverarchives