Tuesday, June 20, 2017

UC Berkeley: Chinese Cataloging Librarian

Three Year Appointment
Hiring Range: Associate Librarian–Librarian
$53,913–$76,344 per annum, based on qualifications
This is a three year full time temporary appointment available starting August 2017 with option to renew dependent upon funding.

The University of California, Berkeley, is seeking a cataloging librarian with expertise in Chinese language. The successful candidate’s primary responsibility will be original and complex descriptive and subject cataloging, classification, and authority work, creating and maintaining bibliographic records and establishing and revising authority records for the national database as well as for Berkeley's integrated library system and NACO. The successful candidate will remain current with existing and emerging cataloging policies, practices, standards, schema, and procedures, including FRBR and non-MARC metadata.

Minimum Basic Qualifications at time of application:
  • MLS from an ALA-accredited institution or equivalent degree 
  • Demonstrated knowledge of written and spoken Chinese, including classical Chinese 
  • Demonstrated knowledge of MARC21, RDA, LCSH, LCCS 
  • Knowledge of the Pinyin system of romanization This recruitment will remain open until filled.
This is a temporary three year position with option to renew dependent upon funding.

For the complete job announcement and how to apply, go to: https://aprecruit.berkeley.edu/apply/JPF01372

Friday, May 5, 2017

Japan Foundation, New York: Associate Program Officer, Japanese Studies

Established by the Japanese government in 1972, the Japan Foundation’s mission is to promote international cultural exchange and mutual understanding between Japan and other nations. The Japan Foundation’s activities consist of three major programs: 1) Arts & Cultural Exchange; 2) Japanese-Language Education Overseas; and 3) Japanese Studies and Intellectual Exchange, including the Center for Global Partnership (CGP). For more information, please visit our websites at www.jfny.org and www.cgp.org.

Description: The Japan Foundation, New York seeks an Associate Program Officer who will be responsible for the management of the institutional grant programs and fellowship programs in Japanese Studies. Through these programs, the Japan Foundation aims to support and enhance the academic study of Japan at universities, colleges, and various institutions in the United States. This position will report to the Program Director of Japanese Studies.

Location: New York, NY

Key Responsibilities:

  • Manage the institutional grant programs in Japanese Studies by processing applications, maintaining program files and documents, and communicating with prospective applicants and grantees.
  • Administer the Japanese Studies Fellowship Program by maintaining the application website, overseeing the application and screening process, responding to inquiries, and coordinating awards.
  • Liaise with the Japan Foundation’s American Advisory Committee, which consists of distinguished scholars from various institutions in the United States.
  • Coordinate logistics for large in-house meetings as well as events at academic conferences by planning venues, catering, transportation, audio/visual equipment, materials, etc.
  • Create program materials and publications (e.g. newsletters, fliers, and webpages) and assist in the proofreading of English documents.
  • Conduct outreach activities and site visits throughout the U.S. as a representative of the Japan Foundation.
  • Collaborate and correspond with program staff at the Japan Foundation Tokyo Headquarters.
  • Perform other duties and additional responsibilities as directed.

Required Qualifications:
  • Bachelor’s degree. Master’s degree or equivalent work experience preferred.
  • Legal authorization to work in the United States.
  • Native oral and written English communication skills.
  • Willingness and ability to travel and attend occasional weekend events (travel is approx. several weeks/year)

A strong candidate will also possess:

  • Superior written and verbal communication skills
  • Excellent organizational skills, strong attention to detail, and the ability to multi-task
  • Experience with and/or interest in international cultural exchange
  • Experience with grant management and/or familiarity with institutions of higher education
  • Familiarity with Japan and Japanese language ability
  • Proficiency in Microsoft Office software. Experience with application management software preferred

Salary and Benefits: Salary commensurate with experience. Benefits include comprehensive medical, dental, vision, and life insurance coverage, paid vacation and sick leave, etc.

Job Commencement: June 12, 2017 (or as soon as possible thereafter)

To apply: Please email a cover letter, resume, and one-page writing sample to job-opening@jfny.org

Deadline: May 15, 2017. Qualified candidates will be invited for an interview (tentatively planned for May 22 - 23).

Wednesday, April 26, 2017

Library of Congress: Librarian

This position is located in any of the divisions that come under the Directorate of Acquisitions and Bibliographic Access. It is a hybrid position that combines major duties of both the acquisition specialist and the cataloger. Often there will be a foreign language requirement for this position depending on the geographical area for which cataloging or acquisitions functions are being performed. For example, staff selecting and cataloging materials from South America need knowledge of the Spanish language. (See attached listing of approved foreign language.) The incumbent uses a specific foreign language skill to perform the following major duties. This position will require the incumbent to have knowledge of China and Chinese language.

This position is located in the China Section, Asian and Middle Eastern Division, Acquisitions and Bibliographic Access Directorate, Library Services.

The position description number for this position is 058498.

The salary range indicated reflects the locality pay adjustments for the Washington, D.C., Metropolitan area. (Salary Range: $54,972.00 to $71,467.00 / Per Year)

The incumbent of this position will work a flextime work schedule.

This is a non-supervisory, bargaining unit position.

Relocation expenses will not be authorized for the person(s) selected under this vacancy announcement.


Catalogs a variety of materials in an automated cataloging environment where the bibliographic characteristics of the material are relatively easy to determine and cataloging decisions are made within established standards. Searches entries in automated and manual catalogs. Assigns headings to catalog entries. Selects and assigns classification numbers. Establishes personal and corporate names and uniform titles for inclusion in the name authority file. Establishes and recommends subject headings for inclusion in the subject authority file and classification schedule. Creates and revises bibliographic records, authority records, and classification schedules. Performs content designation of bibliographic and authority records. Performs research in the cataloger's reference collection, online databases, the world wide web, and the collections of the Library. Recommends resolutions to problems and inconsistencies in the cataloging process.

Provides services and deals with materials that are non-technical in nature, of limited technical complexity, or easily acquired. Coordinates proper purchasing information, correct bibliographic identification, and correct coding in the information system. Contacts dealers, subscription agents, vendors, overseas offices, government agencies, and/or exchange partners to coordinate the ordering process. Consults acquisition reference material to determine whether recommended item is appropriate for purchase, copyright claim, exchange, gift, loan, or other type of acquisition. Examines recommendations for acquisition to identify processing and custodial requirements and to identify acquisition of out-of-scope materials. Maintains liaison with recommending officials and subject specialists to understand their needs. Consults acquisition reference material to determine whether recommended item is appropriate for purchase. Reviews and approves invoices for payment for all formats of material. Determines availability of funds.

Obtains, analyzes, and organizes information using standard reference tools and established techniques and practices. Analyzes and organizes standard subject data to determine its relationship to the existing collections, for proper main entry, and the need for added entries. Analyzes material to determine subject content. Applies standard rules, guidelines, and reference tools and established techniques and practices. Participates in formulating plans for changes and improvements to cataloging-related issues.

Uses standard methods, techniques, concepts, and principles to perform assignments related to collection development support, with review by supervisor, senior staff and/or recommending officers. Assists in examination of incoming shipments to select items appropriate for the collections, in accord with established guidelines. Assists in examination of recommendations for acquisition to identify processing and custodial requirements, and to ensure conformity with established guidelines. Participates in formulating plans for changes and improvements to collection development policies.

Works to maintain personal contacts and cooperative work relationships to provide or exchange information. Consults with Team Leader and cataloging policy staff to recommend changes and additions in descriptive and subject cataloging rules. Offers suggestions and advice to Team Leader on operational and technical problems. Collaborates with Team Leader and other staff in planning and implementing team activities including: workflow procedures, team priorities, cataloging projects of an experimental nature, goal setting and strategies for meeting team production goals. Assists others inside and outside the Library with language, subject and cataloging problems.

Job Requirements
Key Requirements


Applicants must have had progressively responsible experience and training sufficient in scope and quality to furnish them with an acceptable level of the following knowledge, skills, and abilities to perform the duties of the position without more than normal supervision.

Ability to communicate professional or technical information in English and Chinese.**

Knowledge of library acquisitions and cataloging rules, practices, and procedures.**

Ability to use integrated library systems, applications, or other information technologies.**

Knowledge of the culture and/or civilization of China.

Ability to communicate in writing.

Ability to communicate effectively other than in writing.

No additional requirements to those listed above.

Tuesday, April 25, 2017

USC: Japanese Cataloging Librarian

The University of Southern California (USC) Libraries seek an innovative, energetic and team-oriented Japanese Cataloging Librarian. This position reports to Head of Resource Description for Primary Sources and Languages. The Japanese Cataloging Librarian will perform original and complex adaptive cataloging of Japanese materials in all formats in compliance with national and local standards for East Asian Library (EAL) and Special Collections. The librarian will be responsible for contributing and maintaining authority records for USC’s integrated library system and NACO. In addition, the Japanese Cataloging Librarian will prepare in-house training materials and participate in the formulation of general cataloging policy and system design, and conduct special cataloging projects relating to Japanese materials. In addition to cataloging responsibilities, the incumbent will represent USC Libraries’ in regional, national, and international cooperative programs concerning technical processing.

This position requires a commitment to developing user-focused services and a combination of skills and confidence that will contribute to the transformation of instruction, outreach, reference, and collections at USC Libraries.  We seek candidates motivated by a passion to develop transformative library services and invested in the future of librarianship. The successful candidate is expected to be creative in identifying and solving problems within a collegial and collaborative environment.  The successful candidate must be knowledgeable of current relevant library and scholarly information trends and practices, and be able to apply this understanding to make a significant, positive impact on the USC community.  Duties include weekend and evening hours.


The University of Southern California is one of the world’s leading private research universities. An anchor institution in Los Angeles, a global center for arts, technology, and international business, USC’s diverse curricular offerings provide extensive opportunities for interdisciplinary study, and collaboration with leading researchers in highly advanced learning environments. With a strong tradition of integrating liberal and professional education, USC fosters a vibrant culture of public service and encourages students to cross academic as well as geographic boundaries in their pursuit of knowledge. For more information, visit www.usc.edu.


The USC Libraries actively support the discovery, creation, and preservation of knowledge. We develop collections and services that support and encourage the academic endeavors of faculty, students, and staff; value serving a culturally diverse community; build a community of critical consumers of information; and help develop engaged world citizens. Through these means, we contribute to the continued success of the University of Southern California. The USC Libraries includes the Doheny Memorial Library and fourteen specialized libraries with an operating budget of approximately $41 million. Through an active outreach program librarians and staff at USC Libraries conduct orientations, workshops, and instruction sessions that reach thousands of undergraduate and graduate students annually. For more information, visit libraries.usc.edu.


The Resource Description for Primary Sources and Languages, one of four units within the Collection Division, includes 2 faculty librarians, 1 library supervisor, 3 staff original catalogers, and 3 staff copy catalogers.


Reporting to the Head, Resource Description for Primary Sources and Languages, the Japanese Cataloging Librarian will:

  • Perform original and complex adaptive cataloging of books, serials, manuscripts, audio-visual materials, e-resources, microfilm, maps, and other library materials in Japanese in compliance with national and local standards for East Asian Library and Special Collections
  • Contribute and maintain authority records for USC’s integrated library system and NACO
  • Prepare in-house training material for catalogers and EAL librarians participating in cooperative cataloging projects
  • Advise cataloging staff on cataloging-related issues participates in the formulation of general cataloging policy and system design
  • Interacts with the EAL librarians as required on the technical processing of Japanese and other East Asian materials
  • Serves as an information communication channel on the compliance with national and local cataloging and technical services standards for East Asian Library and Special Collections
  • Conduct special cataloging projects relating to Japanese materials
  • Participate in library and other committees as assigned
  • Represent USC Libraries in regional, national, and international cooperative programs concerning technical processing
  • Provide evening and weekend service as assigned
  • Engage in professional and/or subject discipline organizations, research, or publishing that will have a significant, positive impact on the Collection Division, and advance the USC Libraries’ strategic plan and the University’s strategic vision.


Minimum qualifications: MLS from an ALA-accredited program or non-U.S. equivalent is typically required for a librarian appointment at USC.  In addition, candidates must provide examples of:

  • Expert knowledge of written and spoken Japanese
  • Familiarity with classical Japanese
  • Minimum of two years of recent original and adaptive cataloging experience
  • Minimum of one year of recent experience working with Japanese resources in an academic or research library
  • Familiarity with the modified Hepburn system of Romanization
  • Significant knowledge of and ability to apply cataloging tools such as Resource Description and Access (RDA), the Anglo-American Cataloguing Rules (AACR2r), Library of Congress Subject Headings (LCSH) and Library of Congress classification (LCC), and MARC21 formats for bibliographic and authority data
  • Experience in performing name and/or series authority work
  • Significant knowledge of acquisition work
  • Ability to manage multiple priorities and meet deadlines
  • Effective oral and written communication skills
  • Experience in solving problems independently and collaboratively
  • Knowledge of current professional trends, especially those relating to cataloging and metadata to a diverse population on and off campus.

Desirable qualifications:

  • Advanced degree in appropriate subject area or knowledge of East Asian studies as an academic discipline
  • Knowledge of Japanese history and culture
  • Knowledge of theoretical principles of cataloging
  • Familiarity with special collections cataloging
  • Ability to supervise, lead, and work in a team environment
  • A strong commitment to user-centered services within an academic or research library setting
  • Demonstrated ability to work independently as well as collaboratively in a complex, changing environment
  • Experience managing projects in a library, academic, or information environment.


Rank: Open

Librarians at USC have faculty status. This is a full-time, continuing appointment track position. Appointment to the continuing appointment track requires the potential to meet the University’s criteria for granting continuing appointment—excellence in librarianship—which librarians achieve by having a significant impact on the development and/or implementation of high quality collections and/or services. Additionally, librarians must demonstrate the expectation of continued excellence and growth in profession expertise. Rank and salary commensurate with experience and qualifications.

For more on criteria and qualifications for the appointment, promotion and continuing appointment of librarians at USC, visit: https://libraries.usc.edu/sites/default/files/criteria_document07152008.pdf.


Benefits include a choice of retirement programs, 22 paid vacation days per year, university holidays, a choice of medical and dental plans, and tuition assistance (for employees and eligible dependents).  For more information about benefits see: benefits.usc.edu


As part of the application, candidates must upload one document file (Word or PDF) that contains the following: 1) a cover letter, 2) a curriculum vitae (including telephone and e-mail address), and 3) a list of at least three references that includes the name, address, telephone number, and e-mail address for each referee.

Closing date for applications: Open until filled

For more information about this position, contact Bhagirathi Subrahmanyam, Chair of the Search Committee, atsubrahma@usc.edu .

USC is an equal-opportunity educator and employer, proudly pluralistic and firmly committed to providing equal opportunity for outstanding persons of every race, gender, creed and background. The university particularly encourages members of underrepresented groups, veterans and individuals with disabilities to apply. USC will make reasonable accommodations for qualified individuals with known disabilities unless doing so would result in an undue hardship. Further information is available by contacting uschr@usc.edu.    

To apply, https://usccareers.usc.edu/job/los-angeles/japanese-cataloging-librarian-335/1209/4211467

Monday, April 17, 2017

NCC Executive Director

Job Description

The North American Coordinating Council on Japanese Library Resources (NCC) works as an intermediary among faculty, librarians, funders, professional organizations, and other international collaborators to provide research and teaching resources relating to Japan, most of which are freely available online. NCC also serves as an advocate for the field of Japanese Studies and sponsors workshops in support of the field.

Responsibilities of the Executive Director include: fund raising, public and donor relations, events planning, and the management of day-to-day activities of NCC in telecommunication with the NCC Chair, Council Members, and, when necessary, a broad range of constituents including librarians, scholars in the field of Japanese studies, students, funders, and counterparts in Japan, Europe, and wherever Japanese studies in taught.

<Required Qualifications>

  • A Bachelor of Arts in Japanese studies (discipline open) or equivalent experience
  • Familiarity with academic libraries and the field of Japanese studies in North America
  • Experience with fundraising
  • Native fluency in English with demonstrated writing and editing skills
  • Strong Japanese language ability (speaking and reading)
  • Computer literacy (word processing, data, social media, & image management)
  • US citizenship or a Green Card (visa sponsorship not available)
  • Ability to travel domestically in the US, Japan and elsewhere

 <Preferred Skills>

  • Experience in educational/nonprofit administration; conference/ special event management
  • Ability to organize and motivate a largely volunteer workforce
  • Familiarity with QuickBooks bookkeeping systems, the LibGuides site management platform, and website development and management systems
  • An MLIS or advanced degree/s in Japanese Studies helpful

 <Work environment>
NCC is a small nonprofit (501-C-3) headquartered with the Executive Director (currently in Massachusetts where it is also listed as a public charity).  Salary will be based on experience and reviewed by the NCC Chair and the NCC Executive Committee.

The ED must be self-motivated and comfortable working independently outside of a structured office environment, maintaining regular communications via teleconferencing and social media with a global network of colleagues and collaborators, and working on flexible and on-call schedule. The position is defined as half time but may require periods of long-hours especially during the CEAL/AAS Annual Meetings week.

The position officially begins July 1, 2017, but may start earlier with a transitional period working with the outgoing Executive Director.

Please submit your applications to edjobsearch@nccjapan.net. Applications must include a cover letter, curriculum vitae and the names and contact information of three references.

If you have any questions, please contact us at edjobsearch@nccjapan.net.

Monday, April 10, 2017

Duke University: Serials Librarian

Position Summary
The Serials Description Librarian performs original and complex copy cataloging of serials in all subjects and assigned languages. This position reports to the Head of Serials and Retention Management. Exercises considerable independent judgment in carrying out daily work activities. Further information: http://library.duke.edu/about/jobs/serialslibrarian


  • Performs complex copy and original cataloging of serials in accordance with established policies, procedures, and standards. Creates and modifies cataloging records in the national cooperative cataloging environment, in accordance with both local and national standards, such as RDA, CONSER standards, and the MARC format.
  • Inputs and maintains bibliographic, holding, and item information as needed to ensure accuracy and completeness of information. Creates holdings data fields including captions and patterns, and textual holdings for serials following MARC 21 format for holdings data and ANSI/NISO Z39.71 for serials.
  • Searches and updates records in OCLC in accordance with established policies, procedures and standards.  Inputs local data in order for our discovery layers to work in sync
  • Re-cataloging of held serials identified for local and shared print retention.  
  • Handles highly complex problems regarding serials described using older standards, bringing them up-to-date as needed to facilitate user access.
  • Shares expertise with others throughout the Duke University Libraries and serves as a primary resource for cataloging policies, issues, formats, and standards for serials. 
  • Performs other duties as assigned by the Head, Serials and Retention Management.
  • Reviews professional literature; networks with research services, collection development and other library professionals outside the University; and participates in activities to stay abreast of trends in serials cataloging in academic research institutions. 
  • Contributes to library-wide initiatives; participates in departmental and library-wide activities; serves on library committees and task forces.
  • Displays continuing growth in professional and subject knowledge by taking an active interest in the profession. This growth and interest may be demonstrated through continuing development of professional knowledge and abilities, membership and participation in professional organizations, and/or service to the library, University, or community in a professional capacity.

Supervisory Responsibilities

It is the expectation that all Duke University Libraries staff members will demonstrate exceptional workplace behaviors in the execution of their specific position responsibilities. These behaviors are customer focus, collaboration, creative problem solving, continuous learning and a commitment to diversity.

Required:  MLS or equivalent combination of education and experience.

Experience and Other Qualifications:

  • Experience performing serials copy cataloging in an academic setting
  • Familiarity with national cataloging utilities such as OCLC Connexion
  • Experience with MARC formats including bibliographic and holdings
  • Familiarity with the use and application of RDA or other bibliographic description standards, subject analysis, and application of a standard classification system 
  • Reading knowledge of at least one language in addition to English and facility in working with a variety of languages
  • Aptitude to develop skills in original serials cataloging
  • Effective interpersonal, oral and written communication skills
  • Commitment to collaborative work; strong analytical aptitude
  • Strong commitment to customer service


  • Prioritized language competencies in non-Roman languages, particularly Chinese
  • Experience applying CONSER and NACO standards
  • 1-3 years of experience performing complex copy or original serials cataloging
  • Familiarity with an ILS such as Aleph 
  • Current awareness of national trends and developments in cataloging and metadata standards such as BIBFRAME
  • Familiarity with standards for cataloging rare materials

About the Department
Serials and Retention Management is a reimagined department in DUL Technical Services whose mission includes resource description for serials, databases, and integrating resources, item processing for shared print and retention programs and data normalization of bibliographic records. This work involves original and complex copy cataloging, transfer and withdrawal of physical items, management of holdings for effective user discovery and interlibrary lending, update of print retention statements in OCLC and other appropriate knowledgebases. This department also participates in routine quality control for Technical Services metadata integrity as well as other prioritized project-based data normalization

Working Conditions

  • Must be able to work in an environment in which exposure to materials containing dust and mold is possible 
  • Must be able to lift 20 pounds and unpack, shelve and shift large quantities of library materials
  • Frequent bending, crouching, stooping
  • Normal office environment

Cover letter, detailed resume and the names, addresses (mailing and e-mail), and telephone numbers of three references should be submitted to: https://academicjobsonline.org/ajo/jobs/8970 . Review of applications will begin immediately and will continue until the position is filled.

Wednesday, March 22, 2017

Princeton University: East Asian Languages Team Leader

Princeton University Library is one of the world’s leading research libraries. It employs a dedicated and knowledgeable staff of more than 300 professional and support staff working in a large central library, 9 specialized branches, and 3 storage facilities. Through a combination of exemplar services and world-renowned collections the Library supports a diverse community of 5,200 undergraduates, 2,700 graduate students, 1,200 faculty members, and many visiting scholars. Its holdings include more than 10 million printed volumes, 5 million manuscripts, 2 million non-print items, and extensive collections of digital text, data, and images.  Further information: http://library.princeton.edu/

Major Responsibilities:
Princeton University Library seeks candidates for the position of Leader, East Asian Languages Team (EALT).   Applicants must be strongly versed in Chinese and the history and cultures of East Asia, and possess the qualities and experience necessary to lead a team of professional experts and highly skilled support staff in the creation and management of metadata critical to the effective use of the Library’s renowned East Asian Collections throughout the library system.

Princeton University Library collects materials in all subjects in Chinese, Japanese, and Korean, with an emphasis on literature, history, and art, ranging from rare books to a wide variety of digital databases.  The Japanese collection has similar areas of strength with the holdings in premodern history being particularly noteworthy.  The Korean collection, though much smaller in scale than the other two, provides a basis for scholarly research.

The position reports to the Head of Cataloging and Metadata Services and is part of the management group responsible for framing the Department's overall metadata strategy, exploring new technologies, and implementing new workflows to improve user services and enhance discovery access to the Library’s collections.  The East Asian Languages Team Leader directly supervises 2 professional librarians, and 8 paraprofessional bibliographic specialists.  The EALT Leader collaborates with colleagues within Technical Services and in other Library departments on projects providing metadata to support digital initiatives, contributing special technical and subject expertise to discovery system configuration efforts, and crafting innovative cataloging strategies to address special acquisition and holdings scenarios.  The EALT Leader supplements the Team’s cataloging production to ensure priority throughput and attends to cataloging instances requiring creative solutions.  The East Asian Languages Team Leader is expected to maintain awareness of peer operations and best practices through professional involvement.

Essential qualifications:

  • MLS combined with an academic background in East Asian studies; or an advanced degree in East Asian studies with an emphasis on Chinese language, literature, culture, and history;
  • Fluency in English and Chinese languages (in both traditional and simplified characters) with excellent oral written communication skills, including excellent knowledge of the pinyin Romanization system and computer input methods; 
  • Supervisory experience or related experience demonstrating an ability to manage personnel;
  • Cataloging experience in an academic library.

Strongly preferred qualifications:

  • Reading knowledge of Japanese or Korean languages, including their library Romanization systems;
  • Experience providing cataloging and metadata for digital formats, and in creating and editing non-MARC metadata using standards and schema such as Dublin Core, MODS, etc.;
  • Familiarity with linked data concepts and standards;
  • Experience with workflow planning.

Princeton is especially interested in qualified candidates who can contribute, through their service to the Library, to the diversity and excellence of our academic community.
The successful candidate will be appointed to an appropriate Librarian rank depending upon qualifications and experience.  Applications will be accepted only from https://puwebp.princeton.edu/AcadHire/apply/ and must include a resume, cover letter, and a list of three references with full contact information. This position is subject to the University's background check policy.  Princeton University is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law.