Friday, January 22, 2016

UCLA: Chinese Cataloging Specialist

Requisition Number:    22954 
Working Title:    Chinese Cataloging Specialist 
Salary:    $22.43 - $29.44 hourly 
Job Type:    Career 
Department Name:    5400-GENERAL LIBRARY 
Department Website URL: 

Job Summary Statement:    Under the general supervision of the Head of the East Asian Library, the Chinese Cataloging Specialist performs original and copy cataloging for Chinese language materials in all format including monographs, serials, audio-visual, microforms, archival materials, rare books, special collections, and electronic resources. Maintains bibliographical records of Chinese language materials in the local library system. Participates in general planning and problem solving activities related to cataloging in general and to the cataloging of Chinese materials in particular. Participates in nationwide Program for Cooperative Cataloging (PCC), and contributes to CONSER and NACO files. Trains and supervises student assistants to perform cataloging related tasks of Chinese materials.

Within the UCLA Library system, the Richard C. Rudolph East Asian Library (EAL) maintains its own acquisitions, cataloging, and reference service operations. Located within the YRL, the EAL, one of the largest East Asian Libraries in North America, holds 764,000 volumes of books, serials, newspapers, microforms, DVDs, and other types of materials, and it adds about 11,000 to 17,000 items, both print and electronics, to the permanent collections annually. The western language materials on East Asian Studies are housed in the general YRL stacks. Unique and rare items, as well as the less frequently used materials are housed in the Southern Regional Library Facility (SRLF). The collection supports the teaching, learning, and research mission of the East Asian Studies Program and serves UCLA faculty, students, and staff as well as outside researchers and the general public. 

Percentage of Time:    100 
Shift Start:    8:00 am 
Shift End:    5:00 pm 

Qualifications for Position
     1. Ability to read, write, and transliterate Chinese language materials by following standard Library of Congress (LC) Chinese Romanization scheme.    Required
     2. In-depth knowledge of Chinese language, history and culture.    Required
     3. Ability to accurately input Chinese characters, Romanized Chinese, and English into catalog (or onto database) at a moderate rate of speed.    Required
     4. Demonstrated skill in searching online catalogs (such as OCLC) and local integrated library systems (such as Voyager) and extensive knowledge of cataloging policies, procedures, and practices related to cataloging of Chinese materials.    Required
     5. Demonstrated skill in interpreting and preparing bibliographic records appropriately and in making decisions regarding the editing and cataloging of bibliographic records, following established local practices, policies and procedures.    Required
     6. Demonstrated skill and experience in reading, interpreting, and using the necessary tools for cataloging materials at the appropriate level of complexity including AACR2, RDA Standards, LCRI, MARC 21 Format for Bibliographic Data, OCLC Bibliographic Formats and Standards, LCSH, LCC, CJK NACO guidelines, and other cataloging standards, for bibliographic, authority and holdings data.    Required
     7. Demonstrated skill and experience in coding and editing MARC bibliographic holdings and item information in conformity with established local and national standards.    Required
     8. Demonstrated skill and experience in searching LC and local authority files to verify accuracy of access points and resolve any conflicts.    Required
     9. Demonstrated skill and experience in making appropriate cataloging decisions for all Chinese materials following standard policies, procedures and practices; in constructing precise, informative cataloging notes; and in applying accurate, concisely-stated binding terms for copy-specific notes.    Required
     10. Strong interpersonal skills and demonstrated ability to build cooperative, effective working relationships with UCLA staff. Ability to work harmoniously and as a team player, thrive in a team-based environment, and foster teamwork among others. Ability to interact with the public in a courteous and professional manner.    Required
     11. Written communication skills to compose a variety of documents (correspondence, narrative/statistical/analytical reports, policies, procedures, etc.).    Required
     12. Ability to communicate clearly and effectively to explain policies and procedures, provide training, and participate in meetings with EAL staff, vendors, library patrons, and other library staff.    Required
     13. Experience and demonstrated skill in supervision of student assistants, including hiring, orienting, training, organizing workflows, delegating responsibility, providing direction, monitoring and evaluating performance, and coaching and counseling.    Required
     14. Organizational and analytical skills to manage multiple projects and perform efficiently and courteously in a fast-paced environment with a fluctuating workload, sometimes conflicting and competing priorities, and frequent interruptions and distractions.    Required
     15. Ability to follow detailed procedures to produce work with the speed and accuracy required to meet established organizational cataloging productivity goals with a minimal error rate.    Required
     16. Skill in the quick and efficient use of online documentation and tools; skill in maintaining and compiling work statistics.    Required
     17. Demonstrated skill and experience in recognizing, defining, and analyzing problems, challenging situations, or procedures to define objectives and implement plans and recommendations. Ability to gather and analyze data and prepare concise, logical reports. Ability to discern whether and when assistance is required from supervisor or other library staff.    Required
     18. Demonstrated skill and experience in cataloging with OCLC Connexion.    Required
     19. Attention to detail, demonstrated capacity for carrying out tasks in an accurate manner, and ability to check own and others' work for accuracy. Ability to set priorities, meet deadlines and follow through on multiple tasks and projects with attention to detail and in a timely manner and ability to check own and other's work for accuracy.    Required
     20. Working knowledge of PC hardware and software and demonstrated ability to work in a networked environment. Working knowledge of Microsoft Office productivity software, including Outlook, Word, Excel, PowerPoint and Access. Demonstrated skill in searching World Wide Web resources in support of cataloging work.    Required
     21. Skill in reading and interpreting documents in standard English such as departmental policy and procedure manuals, and applying the information to work tasks.    Required
     22. Ability to get to work reliably and on time and to be present in the workplace during normal working hours.    Required
     23. Ability to initiate and maintain cooperative working relationships with co-workers, supervisors, and managers.    Required
     24. Ability to follow directions from supervisors and to provide clear directions to staff and student employees.    Required

Application Deadline:    02-03-2016 
Quicklink To Posting: 
Special Instructions:    NOTE: This position REQUIRES that a RESUME and COVER LETTER be submitted in addition to the application. Please have ALL FILES ready to upload when applying. 
Contact information:   

For applying, please go online at