Friday, May 4, 2012

Stanford: Japanese Tech Services Librarian

The East Asia Library at Stanford University is pleased to announce the following job opening:

Japanese Technical Services Librarian, East Asia Library

Job ID 
Job Location 
 University Libraries
Job Category 
Date Posted 
 Apr 30, 2012

Japanese Technical Services Librarian, East Asia Library

Classification: This job is double posted at the 3P1 and 3P2 levels.
Salary: Compensation will be based on relevant qualifications and experience.
Apply by: Position will remain open until filled.
Reports to: Technical Services Head, the East Asia Library

The Stanford University Libraries invite applications and nominations for Japanese Technical Services Librarian. Librarians with a strong background in cataloging, technical services and Japanese studies and are encouraged to apply.

Under the supervision of the Technical Services Head of the East Asia Library, the Japanese Technical Services Librarian is responsible for cataloging Japanese language materials, primarily in the humanities and social sciences. The Librarian should bring to this position a thorough understanding of all aspects of current cataloging protocols and tools. He/she should be knowledgeable about all aspects of the acquisitions workflows in a research library setting and be capable of supervising acquisition workflows, including ordering, receiving, claiming, serials check-in and reports. In addition, he/she should be prepared to initiate and manage projects for the outsourcing of portions of the Japanese language cataloging needs of the EAL.

East Asian Studies is an established and important area of study at Stanford University. The individual hired for this position will have the opportunity to help maintain and develop the East Asia Library’s capability to support the many students and faculty who are engaged in this area of study and research.


• Perform original cataloging of Japanese language monographs, serials and other format materials in OCLC Connexion by examining and determining the entries according to
AACRII rev. and the LCRIs, or RDA and the LCPS. Perform authority work as appropriate. Perform descriptive cataloging and provide LC subject headings and LC classification. Create records with both Japanese script and with LC Transliteration. Adhere to national and SUL cataloging standards for materials in all formats.

• Perform complex copy cataloging; produce MARC records by reviewing and updating other libraries' partial records lacking subject headings, LC classification numbers, and/or presenting complex cataloging problems that cannot be readily assigned to assistants.

• Monitor the quality control of Japanese records being created through the EAL barcoding and serials control projects.

• Monitor the quality of the records for books on modern Japan, copy cataloged by the receiving specialist.

• Perform record maintenance and other assignments; solve problems involving
conflicts in name and subject headings, call numbers, and errors in bibliographic and holdings records; perform other related duties or assignments.

• Investigate outsourcing possibilities for obtaining cataloging of portions of the Japanese collections. Develop requirements and specifications for outsourcing vendors, participate in the selection of vendors, and manage any outsourcing projects initiated for the Japanese collection.

• Gain a thorough knowledge of the Acquisitions module of our Integrated Library System and work closely with Stanford Libraries’ Acquisitions Department to keep current on updates to our System and processes, communicating those changes to Japanese acquisitions specialists.

• Supervise the work of Japanese acquisitions and cataloging specialists; make sure their workflow is in line with the SULAIR Tech Services standards; evaluate specialists’ job performance.

• May train and supervise the work performed by hourly assistants; train the assistant to perform pre-cataloging searching and copy cataloging; supervise assistants in record maintenance and holding updates in the OPAC.

• Coordinate EAL technical services meetings and manage projects with EAL Technical Services Head/Librarian and SULAIR Metadata Unit.

• Work with other SULAIR branch libraries on original cataloging of Japanese language materials.


• MLS/MLIS degree from an ALA-accredited program or equivalent
• Knowledge of MARC21, AACR2 II Rev., RDA and Library of Congress Rule Interpretations, LC subject headings, and appropriate reference and bibliographic tools for cataloging Japanese materials
• High proficiency in Japanese
• Knowledge of LC transliteration system
• Knowledge of other metadata formats like Dublin Core or MODS
• Familiarity with online library cataloging systems, preferably OCLC
• Ability to work with diverse library staff in a team environment
• Working experience in an academic or research library
• Proficiency in desktop computer applications
• Familiarity with cataloging outsourcing projects and vendors capable of handling Japanese language materials desired.

Applicants should provide cover letter, resume or CV, and 3 references. Applications must be submitted electronically through