Monday, October 10, 2011

LC: Administrative Librarian (Chief, Asian Division)

Job Title: Administrative Librarian (Chief, Asian Division)
Agency: Library Of Congress
Sub Agency: Library of Congress
Job Announcement Number: 110142

Salary Range:
$119,554.00 - $165,300.00 /year
Series & Grade:
Promotion Potential:
Open Period:
Thursday, September 29, 2011 to Monday, November 07, 2011
Position Information:
Open Permanent
Duty Locations:
Washington DC Metro Area, DC
Who May Be Considered:
Anyone may apply - By law, employment at most U.S. Government agencies, including the Library of Congress, is limited to U.S. citizens. However, non-citizens may be hired provided that immigration law and other legal requirements are met, and the Library determines there are no qualified U.S. citizens available for the position.
Job Summary:
The Library of Congress serves the Congress in fulfilling its duties and preserves and promotes knowledge and creativity for the benefit of the American people. It is the nation's oldest federal cultural institution and the world's largest library, with more than 145 million items in its physical collections (including books, manuscripts, prints, photos, film, video, and sound recordings) and almost 20 million items online. Located on Capitol Hill in Washington, D.C., the Library is the home of the U.S. Copyright Office, the Congressional Research Service (CRS), the Law Library of Congress and the National Library Service for the Blind and Physically Handicapped.

The closing date of this announcement has been adjusted to account for the period of time that USAJOBS will be unavailable for use, which is October 6 through October 12, 2011.

The Chief of the Asian Division serves as the Library's primary expert in the provision of reference services related to material in all languages of Asia and the Pacific Islands, about Asian American Studies and the Asian Diaspora.  The Chief receives general policy guidance from the Director, Collections and Services (CS), but has primary managerial and professional responsibility for the growth and direction of the Library's Asian collection as well as public and scholarly research and reference services in the Division, to include electronic as well as on-site service.  The Chief has custodial responsibility for one of the largest Asian language collections in the world and ensures the Library's strategic goals and objectives are met.  The Chief plays a key role in establishing a positive image for the Library, its general collections and services, and its role in the mission of the National Library.

This position is located in the Asian Division, Collections and Services, Library Services.

The position description number for this position is 232219.

Key Requirements:
  • See requirements listed below under Qualifications Required.

Major Duties:
As Chief, administers the Division's reference, processing, managerial and administrative staff to attain program goals and objectives; directs the Division's annual budget process and manages budget execution, for appropriated, gift and trust funds; and represents the Division at professional and management meetings. Plans the annual program and activities within the Library Services budget, and establishes short and long range goals and objectives. Determines research and collection development projects for staff, assuring that analog and digital collections are relevant to researcher needs, and that they are served in a timely and efficient manner. Coordinates the Division's security, preservation, and collection and space-management programs.  Determines digitization project priorities through consultation with other Library managers. Develops and recommends policy encompassing the use of materials in the Division's custody, and the provision of reference and research service to meet the needs of the scholars, publishers, and other research communities.

Performs the full range of human resource management functions related to the supervised staff. Sets and clearly communicates performance expectations for staff and oversees performance management principles in accord with Library regulations, procedures and collective bargaining agreements.  Provides informal feedback and periodically assesses staff on organizational performance.  Resolves informal complaints and grievances and takes necessary personnel actions.  Provides advice and counsel to staff and subordinate managers on work and policy matters.

Develops, conceives, plans, and implements policies and guidelines impacting a wide range of emerging, and/or critical agency programs. Interprets new legislation and/or Library strategic goals into program goals, actions, and policies.  Recognized as a Library authority in planning and developing new policies and program objectives with a broad or long-range impact on the Library, as well as the subject fields under the purview of the Asian Division.

Establishes and maintains effective working relationships with various high-level managers and officials, including Members of Congress and their staffs, other legislative and executive agencies, members of the Madison Council, and other executives of major corporations, and distinguished members of the public, including scholars, to advance the mission of the Asian Division and the mission of the Library of Congress, furthering it's strategic goals.

A candidate's resume must show a proven record of accomplishment that clearly demonstrates the following:

(1) Ability to Lead and Manage a Program/Area of Responsibility**:  Accomplished strategic and operational goals for a department or division and in doing so had the following responsibilities: 1) advising senior level officials, 2) overseeing day to day operations directly or through subordinate managers, 3) working with both internal and external organizations to achieve program goals, 4) evaluating current and proposed programs and operations and recommending actions to initiate, modify, or discontinue projects, 5) developing and integrating policies and processes for own area of responsibility, and 6) planning, acquiring and organizing resources and people.

(2) Ability to Lead People and Manage a Workforce**:  Led, supervised, and managed a diverse staff and in so doing, performed the following activities: 1) identified current and future staffing needs based on organizational goals, objectives, and capacity gaps; 2) recruited and hired staff to meet those needs; 3) communicated performance expectations to staff; 4) conducted periodic performance evaluations; 5) provided advice and counsel to staff, 6) addressed performance and disciplinary issues; 7) delegated or planned and assigned work; 8) provided appropriate training and professional development opportunities to staff; 9) encouraged staff participation in planning and decision making; and 10) identified and implemented methods to improve staff productivity.

(3) Professional knowledge of one or more of the countries, languages and regions covered by the Asian Division**:  Professional knowledge of the countries, languages and regions covered by the division in order to command credibility in the research and information communities, to recognize trends in research, and identify collaborative opportunities with persons from the region.

(4) Ability to Communicate in Writing:  The ability to produce written products related to the responsibilities of the position, such as policies, program goals and objectives, business plans, budget documents, and performance management documents.

(5) Ability to Define and Solve Problems and Make Decisions:  The ability to identify the problem or issue, and to gather, examine, and interpret information to generate effective solutions to problems and make sound decisions.  This includes the ability to seek, logically examine, analyze, interpret, and synthesize information from different sources; generate and evaluate reasonable alternative solutions and the implications, consequences, and benefits of choosing each alternative; select the most promising alternative or course of action; and commit to action, even in uncertain situations.  This includes the willingness to bring issues into the open and attempt to resolve them in a collaborative manner.

(6) Ability to Communicate Orally:  The ability to speak clearly, politely, and under control to peers, staff, managers, supervisors, and external audiences to both provide and seek information.  This also includes actively listening to and understanding information; and listening to and answering questions thoughtfully and completely.
Your resume is important to this application process.  It will be reviewed to determine whether you possess the qualifications referenced above. All applicants are required to submit a resume that provides specific information (to include accomplishments, work experience and education/training) that clearly describes what you would bring to the position.

How You Will Be Evaluated:
The Library of Congress will evaluate applicants using the information provided in your resume.  Reviews are intended to explore applicants' experience, knowledge, and training directly related to the job in order to identify the best qualified applicants for selection.

For Executive Schedule positions, applicants do not need to respond to specific competency questions but will be requested to answer one question related to how they became aware of this job opportunity.
To preview questions please click here.

Please visit our website at and click Federal Benefits.

Other Information:
All initial appointments, permanent or indefinite, to the Library of Congress require completion of a one-year probationary period.
In addition, all newly appointed Senior Level executives, from outside the Library as well as from within, must serve a one year
probationary period in accordance with the Library of Congress Regulations (LCRs) 2017.2-1, Senior Level Executive System.

The Library of Congress is an equal opportunity employer. Women, minorities, and persons with disabilities who meet eligibility requirements are strongly encouraged to apply.

Applicants must submit a complete application package that is received by the closing date of this announcement.

This agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be on a case-by-case basis.

Applicants with disabilities may be considered under special hiring procedures and must submit an appropriate certificate of eligibility when applying for this position.  The date of certification must be within one year of the vacancy closing date. For more information contact the selective placement program coordinator at 202-707-6362 or email  FAILURE TO SUBMIT YOUR CERTIFICATION WILL CAUSE YOUR APPLICATION TO NOT BE CONSIDERED UNDER THE SELECTIVE PLACEMENT PROGRAM.

The Library of Congress is the national library of the United States and is part of the Legislative Branch of the Federal government. As such, all positions are in the excepted service.

Appointment/retention is subject to a favorable evaluation of an appropriate personnel security/suitability investigation.

The selected applicant will be required to file a financial disclosure statement with the House of Representatives, U.S. Congress, in accordance with the provisions of Public Law 95-521, the Ethics in Government Act of 1978.

Relocation expenses may be authorized for the applicant selected under this vacancy announcement.

How To Apply:
Please carefully follow all instructions under the How to Apply tab to ensure that you are considered for the position.

Step 1: If you do not already have one, create a resume on USAJOBS.  Although you must enter your Social Security Number for USAJOBS, this information will not be provided to the Library of Congress.

Step 2: Review the Job Announcement.  We recommend you go to the Qualifications and Evaluations section of the job announcement to review the qualifications listed to ensure that your resume reflects your accomplishments in those areas.

Step 3: Click on the "APPLY ONLINE" button to the right of this announcement. Follow USAJOBS' instructions to access your account and submit your resume.  You will be redirected to the Hiring Management website to complete the application process. If this is your first time in Hiring Management, you will be asked to answer questions related to your eligibility for Federal employment. You will be able to update this information and save it to our account for future announcements.

Step 4: Click on "Submit" after you have completed your application. Once you have submitted your application, you can check your status online through your Hiring Management or MY USAJOBS account.

If you are experiencing any technical difficulty with the online process, you MUST CONTACT THE POINT OF CONTACT FOR THIS ANNOUNCEMENT BEFORE THE CLOSING DATE. For all technical issues please contact , no later than 4:30pm EST of the Closing Date.

Required Documents:
Disabled applicants claiming Schedule A eligibility must submit proof of disability and a certification of job readiness.  If Schedule A is applicable to you, you will not be considered without submitting this documentation.

Contact Information:
Customer Service Center
Phone: 202-707-5627
Fax: 000-000-0000
Agency Information:
Library of Congress
101 Independence Ave. SE
Washington, DC 20540
Fax: 000-000-0000

What To Expect Next:
Please review our evaluation process under Qualifications and Evaluations.  You may check the status of your application for this position at any time by logging onto the USAJOBS "My USAJOBS" tab and clicking on "My Applications".  You will receive final notification via e-mail when the vacancy has been filled.
EEO Policy Statement:

Reasonable Accommodation Policy Statement:

Veterans Information:

Legal and Regulatory Guidance:

Control Number: 2407806